Granting Read Only Access on Google Analytics

Want to learn how to use and manage user permissions in Google Analytics?

Understanding user permissions is crucial when sharing access to your Google Analytics account with other people. It concerns the safety, privacy, and the overall growth strategies of your concern.

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In this article, we'll explain everything yous need to know about Google Analytics user permissions and how to manage them hands.

What Are User Permissions in Google Analytics?

User permissions are unlike levels of admission that you can give users to your Google Analytics account.

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At that place are v types of user permissions you tin grant:

1. Administrator
2. Editor
3. Analyst
4. Viewer
5. None

In improver to the 4 permission types, there are three levels where you can use them:

1. Account level
2. Holding level
3. View level

Each type and level of permission gives users access to different information and controls.

For case, you lot, as the owner of your Analytics account, can view ALL of the information, add, edit, and manage website properties, and add together or manage users. Withal, you may not desire to requite that same level of access to some other person, like an assistant or advert company. That's what user permissions were designed for.

User permissions allow you to provide a specific level of admission to certain users. Using them, y'all tin can grant access to your Analytics information and share useful reports.

So, y'all should carefully determine whom you want to give access to. User permissions tin aid you lot to share data while besides ensuring your full command over your account.

Allow'south take a expect at each of the permission types and levels.

Google Analytics Permission Levels

Google Analytics lets yous provide permissions at 3 different levels of your Google Analytics account. The levels of user permissions are based on how every Analytics account is structured.

i. Account Level

An account is the superlative-almost level of system. It tin can include multiple backdrop (websites) and multiple views.

Providing access at the account level means allowing access to all of the properties and views in your account.

For example, let's say your visitor owns a handful of restaurants. Your company is the account level, and each restaurant site is a property. If you provide access to Analytics at your account level, that user will have admission to Analytics for each one of your restaurant sites in addition.

ii. Property Level

A holding is typically a website. In the example we used above, each of your restaurant websites is going to be ready as a property.

Providing access at holding level means allowing access to all the views you take set upwardly in your belongings/website.

3. View Level

A view is a ready of data within your holding. Yous can create multiple views with different filters.

For example, you might have a subdomain (blog.yoursite.com) that you want to rail separately from the rest of your traffic. Or, maybe you run a lot of ads and you want i view just for paid traffic.

Types of Google Analytics User Permissions

At present, let's go over the 5 types of permissions you lot tin grant at every level:

one. Administrator

Users with the Ambassador permission can perform the following actions:

• Add together and delete users
• Manage users and grant total permissions to anyone, including themselves
• Has overall total control of the business relationship, property or view

2. Editor

Users with anEditor permission can perform following actions:

• Add, edit, and delete accounts, backdrop, and views as per the permission level
• Add, edit, and delete goals
• Create/ edit custom dimensions and metrics (Editor permission at property level is required)
• Connect Adwords, Search Console, and other products (Editor permission at holding level is required)
• Add together, edit, and delete filters (Edit permission at account level permission is required)
• Can do everything except manage users

iii. Analyst

Users with Annotator permission can perform the following actions:

• Create, edit, delete, and share personal avails
• Collaborate on shared assets like custom reports, dashboards, segments, etc.
• Can't edit any settings or manage users

4. View

Users with this permission can perform following actions:

• View reports
• Manipulate data inside reports similar filtering a table, calculation a secondary dimension, and creating a segment
• Run across shared avails but cannot collaborate on them
• Can't edit any settings or manage users

5. None

Users with this permission take no access. A user would accept the None permission level if, for instance, they accept admission at the Property level, but not the Business relationship level. If y'all clicked on Account User Management, a user with permissions at the Property level would testify in the None permissions type.

Understanding Permission Types at Permission Levels

Users tin can perform deportment on merely the levels for which they have permissions.

For case, if a user is allowed Administrator access at the Account level, they can add, manage, and delete users in the account, in all website backdrop and views.

Notwithstanding, a user with Administrator permissions at the View level can add together, manage, and delete users for merely the i view they take permission for.

So, permit'due south become back to the restaurant example. For your business partner at your restaurant management visitor, yous'd requite permissions at the Business relationship level, so he tin access all of your different eating house sites.

For a manager at 1 of your restaurants, you'd give access at the Property levelso she can check on data just for her eatery'southward website.

How to Add Users and Manage Permissions in Google Analytics

Now that you know the user permissions and levels, you probably want to know how to get them all set up. We'll bear witness you how to do that.

To get started, yous'll need to sign into your Google Analytics account. Then, click theAdmin pick at the bottom of your Analytics panel on the left.

Now, yous'll meet the 3 levels of access (i.e. Business relationship, Property, and View). And, you'll too find theUser Management option beneath all iii access levels.

Click the User Management option at the level where y'all want to provide admission (we're using Property in this example).

Then, you'll meet the listing of your current users with a brief summary of the permissions allowed to them.

Click the + (Plus) icon to add new users. Select theAdd New Users option.

Now, you'll see a new page where you tin add new users and assign permissions.

Start, enter the email accost you want to add together. If you desire to add multiple users with the aforementioned type of permissions, you can enter their email addresses separated by a comma.

Select theNotify new users by email option.

Select the permissions you lot want to allow.

Then, click the Add button.

That's it! You've successfully added a new user(s) to your Analytics account. Now they'll be able to view, edit, collaborate, or manage users in your Analytics business relationship as per the permissions you provided.

How to Edit and Delete Users in Google Analytics

If you desire to edit any user's permissions, you can go to the listing of users past navigating to Admin » User Direction under Account, Holding, or View.

So, navigate to the user's name in the list y'all want to edit and click on it.

Later that, you can select and deselect user permissions as you like. Once yous add or remove permissions, click the Save button.

If you desire to remove the user, you can click the Remove button next to the Save button.

The Easy Way to Manage User Permissions in WordPress

When you're using the MonsterInsights plugin to display your Google Analytics information correct in your WordPress dashboard, you lot tin use the user permissions surface area to decide who tin can see the Analytics..

MonsterInsights Permissions allows yous to assign your WordPress users the permission to view reports and relieve settings in Google Analytics dashboard reports within WordPress.

Before nosotros testify yous the steps to managing permissions, you'll demand to make sure that y'all've connected your site with your Google Analytics business relationship using MonsterInsights. If yous need instructions, here's our stride-by-pace guide on how to properly prepare up Google Analytics in WordPress using MonsterInsights.

Once you've completed the setup process, you can go to Insights » Settings and click the Avant-garde tab. Then, scroll downwardly to the Permissions section:

At present yous can allow different permissions to different types of WordPress users.

Choose dissimilar user types that can see reports, salvage settings, and admission form tracking.

That's information technology! Now your selected user roles (administrators, editors, authors, or other user roles) volition get access to your Google Analytics dashboard reports and settings past going to the Insights carte in the WordPress dashboard.

About MonsterInsights

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With MonsterInsights installed, you tin fix sophisticated tracking features such as event tracking, eCommerce tracking, form tracking, custom dimension tracking, outbound link tracking, and more with the click of a push button.

It'due south the most popular, user-friendly Google Analytics WordPress plugin available on the marketplace.

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We hope this article helped you lot learn about Google Analytics user permissions and how to manage them.

Y'all may also want to read The Complete Beginner's Guide to Google Analytics for WordPress.

Don't forget to follow us on Twitter, Facebook and YouTube for more helpful Google Analytics tips.

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Source: https://www.monsterinsights.com/beginners-guide-to-user-permissions-in-google-analytics/

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